The Chart of accounts serves as your financial hub in Dubsado, providing a centralized repository for managing your revenue categories, expense categories, and tax categories. Here you can track collected and uncollected amounts, create new categories, and export financial data for your records.
Accessing the Chart of accounts
To access your Chart of accounts:
Navigate to Home.
Click Finance Reports.
Click Chart of Accounts on the lower half of the page.
Revenue categories
The top section of the Chart of accounts displays all of your revenue categories. Each entry shows:
Category name: The name of the revenue category
Type: The classification of the category (Sales, Services, or Non-operating)
Total collected: The total amount collected for this category within the selected date range
Total uncollectible: The total amount marked as uncollectible for this category
Sorting revenue categories
You can sort your revenue categories using the arrows at the top of the each column:
Sort category names alphabetically
Sort by category type
Sort by total collected (highest to lowest or lowest to highest)
Editing revenue categories
To edit an existing revenue category, click on its row within the chart. From there, you can update the category name and type. You can also click the trashcan icon to delete the category.
Viewing associated transactions
Click the arrow icon on the far right side of any row to view all transactions associated with that revenue category.
Expense and tax categories
The bottom section of the Chart of accounts contains both your expense categories and tax categories.
Tax categories
Tax categories can be customized with:
A custom name
A custom percentage
Expense categories
Expense categories include:
Category name: The name of the expense category
Type: The classification of the category (Cost of goods, Operating, or Non-operating)
Total collected: The total amount recorded for this category within the selected date range
Editing expense and tax categories
Click on any row within the chart to edit or delete that category. You can also click the arrow icon on the far right side of any row to view all transactions associated with that category.
Net profit calculation
At the very bottom of the page, your net profit is displayed. This calculation represents your total revenue minus your total expenses for the selected time period.
Adjusting the date range
The Chart of Accounts displays data based on the date range selected at the top of the page. By default, the page shows the last 30 days of data.
If you're not seeing the data you expect, verify that your date range is set correctly. To adjust the date range:
Click the date selector at the top of the page.
Choose from preset options including:
Last 7 days
Last 14 days
Last 30 days
Last 60 days
Last 6 months
Last 12 months
Month to date
Quarter to date
Year to date
Alternatively, select Custom to enter a specific date range.
Creating a new category
To create a new category:
Click New category in the top right corner of the page.
Select the type of category you want to create:
Revenue category
Expense category
Tax category
Enter a name for the category.
Select the category type, if applicable.
Click Save.
You can always edit the category after it has been created.
Exporting your data
To export your financial data, click Export CSV at the top of the page.
The exported file will include only the data currently displayed based on your selected date range—so make sure your date range is set correctly before exporting.
FAQ
Why am I not seeing any data in my Chart of accounts?
The Chart of accounts displays data based on the date range selected at the top of the page. By default, the page shows the last 30 days of data. If you're not seeing the data you expect, adjust your date range by clicking the date selector and choosing a preset option or entering a custom range.
What happens if I delete a category that has transactions associated with it?
Deleting a category does not affect the transactions themselves—the category association is simply removed from those transactions. Your transaction history remains intact.
What's the difference between the category types?
Category types (such as Sales, Services, and Non-operating for revenue categories, or Cost of goods, Operating, and Non-operating for expense categories) are organizational labels to help you classify your finances. Each type within a category group functions identically, so choose whichever type best describes the category for your own record-keeping purposes.