To help you get started with payment schedules, we've outlined a few of the most popular examples here!

Article shortcuts:

Pay in full

A payment schedule can be used to set a due date on any invoice, even if the client will pay in full. This payment schedule pairs well with recurring invoices, so that each invoice in the recurrence will have an appropriate due date set.

In this payment schedule:

  • payment of the full invoice total is due as soon as the payment schedule is applied to the invoice

👋 Here's a tip... change the due date trigger to "after contract signed by client" if you'll be using this payment schedule with a proposal-contract-invoice.

Fixed deposit

This schedule is popular with event industries and others who always collect the same deposit amount, no matter what the final invoice total will be.

In this payment schedule:

  • a fixed payment of $500.00 will be due when the client signs the contract

  • the remaining balance (100%) will be due 30 days before the project start date

Two equal payments

One of the most popular payment schedules and can be used in a variety of industries.

In this payment schedule:

  • 50% will be due when the client signs the contract

  • 50% will be due on the project end date

👋 Here's a tip... if the second payment is due before delivering something like a design or website launch, but you don't know the exact date upfront, use the relative due date "0 days after project end date," but do not set a project date. The due date for the second payment will be TBD. Manually set a fixed due date when you're ready by editing the payment schedule on the invoice.

Three equal payments

Percentage amounts in payment schedules should be whole numbers that add up to 100%. Even though one hundred divided by three is 33.333, you need to round up to 34 or down to 33 because you can't use decimals on a payment schedule.

This example is a suggestion for collecting three (roughly) equal payments over a period of three months. If you have five or more payments, consider setting up a recurring invoice instead.

In this payment schedule:

• 34% will be due immediately

• 33% will be due 1 month later

• 33% will be due 1 month after the second payment

Six monthly fixed payments

Although a recurring invoice is a good option to consider when there are five or more payments, you may still prefer to use a single invoice with a payment schedule.

It's difficult to divide 100% into six roughly equal whole numbers, so in this scenario we are using fixed amounts instead of percentages. This means that you'll need to know the invoice total ahead of time (including tax), and set the due amounts accordingly so that they cover the total amount due. You would only use this payment schedule on invoices with that specific total.

In this payment schedule:

  • six fixed amount payments of $297.00

  • can only be used on an invoice that exactly totals $1782.00

  • first payment will be due when the contract is signed

  • all other payments will be due one month apart based on the day the contract was signed

Did this answer your question?